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How to transcribe live and recorded audio in Microsoft Word


(Pocket-lint) – Microsoft affords a transcription characteristic in Phrase for the net, offering a straightforward method to robotically transcribe audio.

What’s Transcribe in Phrase?

Transcribe in Phrase permits transcriptions of pre-recorded or dwell audio. It seems within the on-line model of Phrase for Microsoft 365 subscribers.

The characteristic helps present audio and video recordsdata or the power to instantly file conversations and have them robotically transcribed. Microsoft’s AI will even separate audio system and organise the dialog into sections you can simply edit and insert right into a Phrase doc.

How does Transcribe in Phrase work?

Transcribe in Phrase can seize any audio out of your PC, which suggests you should utilize it to transcribe every little thing from Zoom conferences to YouTube movies. Phrase can even seize your individual audio out of your PC’s mic. Take note, when capturing dwell audio, you possibly can dictate issues like “smiley face” or “coronary heart emoji” to have these precisely transcribed. (See this article for a listing of all of the voice instructions.)

If you wish to transcribe audio or video that you simply’ve pre-recorded elsewhere, Transcribe in Phrase will assist as much as 200MB of MP3, WAV, M4A, or MP4 recordsdata. Processing time for the transcription will range, after all. Additionally, you will be restricted to 5 hours per 30 days for uploaded audio.

For audio recorded inside Phrase on the internet, there isn’t a transcription restrict.

Transcribe dwell audio

You may file and transcribe dwell audio instantly in Phrase for net whereas taking notes within the canvas. Phrase transcribes within the background as you file; you will not see textual content on the web page as you’ll when dictating. You will see the transcript after you save and transcribe the recording.

  1. Be sure you’re signed in to Microsoft 365, utilizing Microsoft Edge or Chrome.
  2. Go to Residence > Dictate dropdown > Transcribe.
  3. Choose Begin recording.
  4. If it’s your first time transcribing, give the browser permission to make use of your mic.
  5. Search for the pause icon to be outlined in blue and the timestamp to let you realize recording has begun.
  6. Begin speaking or start a dialog with one other particular person. Converse clearly.
    • Depart the Transcribe pane open whereas recording.
    • Pause recording by deciding on the pause icon.
    • Resume recording by deciding on the microphone icon.
  7. When completed, choose  Save and transcribe now to save lots of your recording to OneDrive.
    • The transcription course of will begin and will take some time.
    • Preserve the Transcribe pane open whereas the transcription is being made.
  8. The recordings will likely be saved within the Transcribed Recordsdata folder on OneDrive.

Transcribe pre-recorded audio

You may add a pre-recorded audio file after which transcribe the recording.

  1. Be sure you’re signed in to Microsoft 365, utilizing Microsoft Edge or Chrome.
  2. Go to Residence > Dictate dropdown > Transcribe.
  3. Choose Add audio.
  4. Select an audio file from the file picker.
    • Transcription could take some time relying in your web pace.
    • Be sure you maintain the Transcribe pane open whereas the transcription is occurring.

Edit your transcript

Your transcript will seem alongside the Phrase doc, full with the recording. If you wish to pull, as an illustration, a quote from it, click on the plus icon on any line of the transcript and the precise quote will likely be inserted. Alternatively, if you wish to ship your complete transcript to somebody, you possibly can merely click on “add all to doc” after which your full transcript will likely be specified by Phrase.

For extra methods on how one can edit and work together along with your transcript, take a look at Microsoft’s support page here.

Do you want a Microsoft 365 subscription?

Sure. Microsoft is limiting Transcription in Phrase to Microsoft 365 subscribers.

Which languages are supported?

English is the one supported language at launch.

Wish to know extra?

Take a look at Microsoft’s blog post about Transcribe in Phrase.

Writing by Maggie Tillman. Originally published on .





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